Team Coordinator

We are looking for a highly organized, detail-driven Team Coordinator to help power our real estate team from behind the scenes.

This is not an entry-level “task” position. This is a mission-critical role for someone who loves systems, thrives in a fast-paced environment, and gets genuine satisfaction from making sure nothing falls through the cracks.

If you love checklists, timelines, client communication, technology, and bringing order to moving parts… keep reading.

What You’ll Be Responsible For

This role supports transaction management, events, database oversight, lead flow, and team operations.

Transaction Coordination (Contract to Close):

• Prepare contract paperwork and marketing materials

• Prepare agents for listing appointments and buyer consults

• Order inspections, photos, appraisals, and coordinate contractors

• Submit and track contract documents

• Install and remove lockboxes

• Communicate consistently with clients and all parties

• Coordinate closing gifts and post-closing follow-up

• Ensure clients are properly entered and categorized in our systems

You are the calm in the chaos between contract and closing.

Events: You will plan and execute:

Quarterly Client Events: Women’s Event, Pilots Picnic/Game, Movie Theater Event and Brunch with Santa. Responsibilities include logistics, vendor coordination, promotion, follow-up, thank-you notes, and post-event execution.

Team Events: Quarterly Retreats, Team Appreciation lunches, Birthday Celebrations, Holiday Gatherings

You’ll make sure details are handled and the experience feels polished and thoughtful.

Database & Marketing Management:

• Manage Follow Up Boss and MaxTech

• Oversee and execute initiatives for our Ambassador Program

• Maintain accurate client records

• Maintain and oversee marketing communication systems

Data accuracy and organization are critical to this role.

Lead Management:

You will become the systems expert for our two database and lead portals; Follow Up Boss and MaxTech powered by BoldTrail

Responsibilities include:

• Monitoring and routing incoming leads

• Sending intake forms

• Setting appointments

• Tracking lead sources

• Managing responses and client journey stages

You are the gatekeeper of opportunity.

Team Operations:

• Prepare agendas and track action items for team meetings

• Plan quarterly retreats

• Maintain YTD deal reporting

• Manage team inventory of swag and collateral

When transactions are slower, you help optimize systems, audit processes, and improve efficiency.

What Success Looks Like:

• Transactions move smoothly with minimal surprises

• Clients feel informed and cared for

• Leads are responded to quickly and routed properly

• Events feel organized and intentional

• The team feels supported and prepared

• Systems stay clean and up to date

You are the operational backbone of the team.

This Role Is NOT For You If:

• You struggle with deadlines

• You dislike details

• You prefer being told exactly what to do every day

• You are uncomfortable with technology

• You avoid accountability

If this role feels like the right fit, click the “Apply Now” button below to begin your application.

Residential Sales Agent

Start or reboot your Real Estate Career with the Coastal VA Real Estate Team.  We are searching for highly motivated, team players, who thrive in a fast-paced, technology-driven work environment, and want limitless earning potential.                                      

The primary role of a real estate agent is to help buyers and sellers navigate the process from start to finish.  You will be responsible for accumulating new business, working open houses, team leads, and attending team meetings and events.  Duties will include showing homes, writing offers, attending inspections, working with multiple third parties to make sure the closing process goes off without a hitch.  

Hours are not limited. We are a team of “whatever it takes to get the job done”.  Nights and weekends are part of the industry.  IF you do not want to work nights and weekends, no need to apply.  

Below are some specific skills that will be necessary to succeed in this role.  

• Independence: You must manage your own time and schedules, making sure you are hustling to get the word out about properties and finding the information your clients need.

• Interpersonal Skills: You will work with clients and customers face-to-face on a daily basis. Listening to their needs and communicating effectively and pleasantly is a necessary skill.

• Problem-Solving Skills: You will need to quickly find answers to your client's questions. This also includes being a mediator between several different clients.

Because we are a community focused team, we are currently looking for agents who live, play and want to specialize at work in the following areas.  

·     Hampton

·     Newport News

·     Smithfield/Isle of Wight

·     Norfolk/VA Beach

·     Suffolk/Chesapeake

Part of these specialties is knowing the markets you will work in, the neighborhoods, the city resources and the area in general. You should be able to answer client questions and concerns about things like school districts, zoning, expansion, etc. (Your book of business will not be limited to these areas alone)